Practical Subrecipient Monitoring

Webinar • Tuesday, September 25, 2018 • 2:00-3:30 p.m. ET

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Webinar Details

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications

Program Knowledge Level: Basic

Advanced Preparation: None

Credit Information

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When recipients of federal grants turn around and award some of the federal funds to other organizations, the government expects prudent oversight of the subrecipients. Those expectations got a shot of adrenalin when the Office of Management and Budget ramped up policies on how that oversight must be conducted. Because so many federal grant programs involve extensive subaward activity, it’s not surprising that OMB would weigh in so emphatically.

In the new reality, federal subrecipient monitoring policies now exist at the intersection of compliance and internal control. While there are some steps that must be conducted for every subrecipient regardless of the size of the subaward, there are others where judgment has to be exercised about whether and to what extent they need to be carried out. For most “pass-through entities,” that means tailoring the approach and balancing risk and resources.

This webinar will help organizations craft a practical and effective outcome and will cover:

  • How to stratify subrecipient organizations based on award size and risk
  • How to craft subaward agreements with post-award monitoring in mind
  • Subrecipient reporting responsibilities under FFATA
  • Which subaward monitoring steps are “non-negotiable”
  • Creation of procedures for assuring subrecipient audit compliance
  • How to draft “management decisions” on subrecipient audit findings
  • Federal expectations for timely tracking of corrective actions
  • The role of agreed-upon procedures in audits of subrecipients
  • How to determine whether a site visit is necessary — and the desirable outcomes
  • How to balance effective oversight with supportive technical assistance
  • What to expect from independent auditors who will assess pass-through entity procedures

Join Bob Lloyd, principal of Federal Fund Management Advisor™, for this thorough review of a key federal grants management responsibility.

Who Should Attend?

  • Grant and contract managers
  • Sponsored projects administrators
  • Program managers
  • Subaward managers
  • Principal investigators
  • Finance directors
  • Accounting staff
  • Audit liaisons
  • Internal auditors
  • External auditors

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

Attend this Live Webinar and Earn up to 1.5 CPE Credits

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Finally! A practical guide to grants management.

Get practical grants management guidance that blends age-old conventional wisdom
with the historic changes in OMB’s uniform guidance:
Add A Practical Guide to Federal Grants Management -
From Solicitation Through Audit, 2nd Edition
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This comprehensive resource blends age-old conventional wisdom with the historic changes in OMB’s uniform guidance. You'll benefit from the advice of experts on time and effort reporting, procurement under grants, direct charging certain costs, single audit preparations, subrecipient monitoring and much more. The 500+ page softbound book is a valuable management guide, compliance document and training tool for busy grants managers, program directors, financial officers and auditors at nonprofit organizations, educational institutions, and state and local governments.

This valuable resource will help you and your grants management team:

  • Understand the differences between direct and indirect costs
  • Make the subrecipient vs. contractor determination
  • Realize the full impact of OMB’s emphasis on internal controls
  • Understand which familiar elements of time and effort reporting have been retained in the uniform guidance ... and which are new
  • Know the nuances of requirements for subrecipient assessment and monitoring
  • Understand contract clauses in agreements for procurement under grants
  • Apply the general tests of allowability
  • Understand special issues confronting pass-through entities contracting with foreign organizations
  • Know which clauses flow down when crafting a subaward
  • Understand what is meant by a 10% de minimis indirect cost rate
  • Audit the vulnerabilities in your grants management operation
  • Understand what is meant by audit "resolution"
    ...and much more

A Practical Guide to Federal Grants Management is the best insurance policy there is for limiting your organization’s risk of disallowed costs, loss of federal funding and public relations nightmares. Add it to your order today!

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