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Adding Fixed Amount Subawards to Your Grants Toolkit

Webinar • Wednesday, September 18, 2024 • 2:00-3:30 p.m. EDT

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Webinar Details

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications

Program Knowledge Level: Basic

Advanced Preparation: None

Credit Information

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Grant recipients have reason to be skeptical when they hear that a new federal policy is going to reduce grants management burden. That may explain why so few primary grantees have taken advantage of an instrument that the Office of Management and Budget (OMB) slipped into the Uniform Guidance a few years ago — the fixed amount subaward.

This involves making up-front decisions that certain subaward activities lend themselves to pared down agreements that can eliminate many of the post-award features involved in traditional cost-reimbursable agreements. When the federal awarding agency approves a fixed amount subaward, there’s “no expected routine monitoring of the actual costs incurred” and “no financial reporting required.” And when project activities are completed in accordance with the subaward terms and conditions, “the subrecipient is entitled to any unexpended funds.”

So where do you sign up and what do you do next? Right this way, as this webinar will provide direction on how to arrange for and implement this streamlined grants management tool. You’ll learn:

  • What’s been the positive experience with fixed amount subawards
  • The guidance must federal agencies follow when approving their use
  • The types of program activities that lend themselves to fixed amount subawards
  • How to build fixed amount subawards into federal grant applications
  • How to formulate performance-based narratives describing program activities
  • How to craft the budget that serves as the basis for the fixed amount
  • Which subaward features are expressly waived
  • The general Uniform Guidance policies still apply
  • What’s left to audit

WHO SHOULD ATTEND:

  • Resource development personnel
  • Grant project directors
  • Sponsored projects administrators
  • Grant and contract managers
  • Subrecipient monitors
  • Finance directors
  • Internal auditors
  • External auditors

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

Attend this Live Webinar and Earn up to 1.8 CPE Credits

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This comprehensive resource blends age-old conventional wisdom with the historic changes in OMB’s uniform guidance. You'll benefit from the advice of experts on time and effort reporting, procurement under grants, direct charging certain costs, single audit preparations, subrecipient monitoring and much more. The 500+ page softbound book is a valuable management guide, compliance document and training tool for busy grants managers, program directors, financial officers and auditors at nonprofit organizations, educational institutions, and state and local governments.

This valuable resource will help you and your grants management team:

  • Understand the differences between direct and indirect costs
  • Make the subrecipient vs. contractor determination
  • Realize the full impact of OMB’s emphasis on internal controls
  • Understand which familiar elements of time and effort reporting have been retained in the uniform guidance ... and which are new
  • Know the nuances of requirements for subrecipient assessment and monitoring
  • Understand contract clauses in agreements for procurement under grants
  • Apply the general tests of allowability
  • Understand special issues confronting pass-through entities contracting with foreign organizations
  • Know which clauses flow down when crafting a subaward
  • Understand what is meant by a 10% de minimis indirect cost rate
  • Audit the vulnerabilities in your grants management operation
  • Understand what is meant by audit "resolution"
    ...and much more

A Practical Guide to Federal Grants Management is the best insurance policy there is for limiting your organization’s risk of disallowed costs, loss of federal funding and public relations nightmares. Add it to your order today!

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