Can We Charge This to Our Federal Grant?
Cost Allowability for Program Staff

Webinar • Monday, May 13, 2019 • 2:00-4:00 p.m. ET

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$249.00 Can We Charge This to Our Federal Grant? Cost Allowability for Program Staff (05.13.19) (CD Only)
Webinar Details

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications

Program Knowledge Level: Basic

Advanced Preparation: None

This is probably the most common question posed by federal grant recipients and subrecipients: “Can we charge this to our grant?” Someone working on a federally funded program or project often asks this of grants finance personnel, and then is disappointed when the response comes back, “It depends.”

Why is the answer to this question so complicated? Because the response to an allowability question involves applying a part of the federal rules known as the cost principles. That title was chosen for a reason — these are general principles to be applied to the facts and circumstances surrounding individual financial transactions.  

The federal rules also say that recipients and subrecipients must have written procedures for determining the allowability of costs under Subpart E of 2 CFR 200. This is the regulatory location for the consolidated cost policies that now apply to recipients and subrecipients across the board — governments, institutions of higher education, nonprofit organizations. What the rules don’t say, however, is what the written procedures should look like.

One element of your written procedures that will certainly help to ensure that they work properly is to provide awareness training on cost allowability to program staffers who are likely to be incurring grant costs on a regular basis. This webinar will do just that. Presented in laymen’s terms, this session will answer key questions for your program staff about the cost principles including:

  • What federal awards do they apply to?
  • How are direct and indirect costs distinguished?
  • What are applicable credits?
  • What is a cost policy statement, and how is it used?
  • How do the feds define cost reasonableness?
  • What are the levels of cost allocability?
  • Why were the “selected items of cost” selected?
  • Are there best practices for interpreting the principles?
  • What is the allowability of “big ticket” items in your grant budgets?
  • What kinds of “nickel and dime” expenses can cause trouble? 
  • What role do our own organizational policies play in cost allowability?
  • What costs are subject to “prior approval” or “advance understandings”?
  • What documentation requirements apply?

This overview of the cost principles will enable program staffers to join the team to prevent cost mischarging and potential disallowances. Sign up today.  

Bob Lloyd, Principal of Federal Fund Management Advisor — a respected authority on policies and practices affecting the award, administration, and oversight of federal awards — will conduct this practical “how-to” program aimed at ensuring successful cost-charging.


  • Every member of your federal grants program or project staff

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

Attend this Live Webinar and Earn up to 2.0 CPE Credits

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This valuable resource will help you and your grants management team:

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  • Make the subrecipient vs. contractor determination
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  • Understand which familiar elements of time and effort reporting have been retained in the uniform guidance ... and which are new
  • Know the nuances of requirements for subrecipient assessment and monitoring
  • Understand contract clauses in agreements for procurement under grants
  • Apply the general tests of allowability
  • Understand special issues confronting pass-through entities contracting with foreign organizations
  • Know which clauses flow down when crafting a subaward
  • Understand what is meant by a 10% de minimis indirect cost rate
  • Audit the vulnerabilities in your grants management operation
  • Understand what is meant by audit "resolution"
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A Practical Guide to Federal Grants Management is the best insurance policy there is for limiting your organization’s risk of disallowed costs, loss of federal funding and public relations nightmares. Add it to your order today!

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