Charging Facility Costs to Federal Grants — Another Pandemic Challenge

Webinar • Thursday December 10, 2020 • 2:00-3:30 p.m. ET

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$249.00 Charging Facility Costs to Federal Grants — Another Pandemic Challenge (12.10.20) (On-Demand Recording)
Webinar Details

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications

Program Knowledge Level: Basic

Advanced Preparation: None

Add another item to the list of challenges that you’re facing since the coronavirus pandemic reared its ugly head: charging the cost of facilities to your federal grant awards. The significant loss or adjustment of your operations directly caused by the pandemic has rippled through all the expenses that are normally allowable for grants, cooperative agreements and subawards. But few of those cost categories are as complex as “space occupancy.”

The rules for these myriad charges are spread across the entire set of cost principles issued by the Office of Management and Budget in 2 CFR 200, Subpart E. The requirements vary depending on whether an organization is buying the facility, already owns it or is leasing it, and key federal policies on depreciation, rent and renovation have changed. Further, “work from home” arrangements forced by the pandemic and protocols for social distancing are now hanging a bright light on requirements about charging for idle capacity or rearrangement costs.

While the rules recognize that federal programs should bear their fair share of facility costs, they are also sensitive to possible abuses that skew charges in the direction of the federal government or that even involve “redecorating at federal expense.”

This webinar will drill down on the wide-ranging federal policies that must currently drive your facility cost charging decisions including:

  • Rental costs
  • Less than arms’ length leases
  • Alteration, renovations and rearrangement costs
  • Idle facilities and idle capacity
  • Depreciation on owned facilities
  • Allocation to multiple awards
  • Operation, maintenance and utility charges
  • Physical security costs
  • New facility acquisitions
  • Interest on facility-related debt
  • Davis-Bacon Act applicability

Join Bob Lloyd — principal of Federal Fund Management Advisor™ and a respected authority on federal policies affecting the acquisition, administration and audit of federal grants and contracts — for this timely review of the requirements you need to know and practical tips to properly maximize cost recovery.


  • Grant and Contract Managers
  • Sponsored Projects Administrators
  • Program Staff
  • Finance Directors
  • Security Directors
  • Building Managers
  • Internal Auditors
  • External Auditors

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

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