Federal Grant Procurement: How to Prepare Requests for Proposals

Webinar • Tuesday, May 7, 2019 • 2:00-3:30 p.m. ET

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$249.00 Federal Grant Procurement: How to Prepare Requests for Proposals (05.07.19) (CD Only)
Webinar Details

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications

Program Knowledge Level: Basic

Advanced Preparation: None

A challenge that often confounds federal grant recipients and subrecipients is what the federal government calls “procurement by competitive negotiation.” This method is used to procure a wide range of items and services needed to implement a successful project or program. The process has to be carried out properly, however, in order to pass muster with a federal awarding agency or pass-through entity, and to meet project needs.

Applicable federal rules establish general policies that must be followed in all grant-funded procurements. Then they set parameters for when competitive negotiation can actually be employed. But they come up far short of providing useful instructions for how to craft and use the key tool for carrying out the purchase — the request for proposals.

Shortcomings become all too visible when a grantee’s solicitation hits the street. Adverse consequences can result if only a limited number of sources submit offers in response to an unclear and poorly organized solicitation. Even if the responses are adequate, defects in the document can lead to costly delays involving interpretation, revision or even reissuance. Often, when problem elements of the RFP find their way into a purchase contract, they become a likely basis for contract administration disputes.

This webinar will highlight the requirements for employing competitive negotiation for federal grant purchases and then drill down on the best practices to enable you to conduct a successful RFP procurement process.

You’ll learn about:

  • Justifying the use of competitive negotiation over other authorized procurement methods  
  • Casting a wide net to obtain competitive offers
  • Taking affirmative steps to involve disadvantaged businesses
  • Including necessary standard RFP components
  • Drafting the Statement of Work (SOW)
  • Identifying required work processes and clear deliverables
  • Developing Technical Evaluation Criteria (TEC) in order to review offers
  • Using price in contractor selection
  • Issuing clear Technical Proposal Instructions (TPI) to assure comparability of offers
  • Conducting and documenting evaluation of submitted proposals
  • Procuring services versus goods
  • Placing and administering the contract
  • Record-keeping practices

Bob Lloyd, Principal of Federal Fund Management Advisor — a respected authority on policies and practices affecting the award, administration and oversight of federal awards — will conduct this practical “how-to” program aimed at assuring successful procurements.


  • Purchasing agents
  • Contract and procurement managers
  • Grant and contract managers
  • Sponsored projects administrators
  • Program managers
  • Principal investigators
  • Executives
  • Finance directors
  • Contractors
  • Required and advisable preventive and remedial actions

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

Attend this Live Webinar and Earn up to 1.5 CPE Credits

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