Federal Grant Procurement: How to Prepare Requests for Proposals

Webinar • Thursday June 2, 2022 • 2:00-3:30 p.m. ET

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$249.00 Federal Grant Procurement: How to Prepare Requests for Proposals (06.02.22) (On-Demand Recording)
Webinar Details

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications

Program Knowledge Level: Basic

Advanced Preparation: None

A challenge that often confounds federal grant recipients and subrecipients involves “procurement by competitive negotiation.” The federal policies lay out general standards that must be followed in all grant-funded procurements, and they set parameters for when competitive negotiation might be employed. But the federal rules come up way short of providing useful instruction for how to craft and use the key tool for carrying out the purchase the request for proposals.

Only a limited number of capable sources are likely to respond to an unclear, poorly organized solicitation. Even if there is sufficient competition, defects can lead to costly contractor selection delays while interpretations, revision or even reissuance occur. Finally, if problem elements of the RFP find their way into a purchase contract, they can easily become bases for later disputes.

This webinar has been organized to help prevent problems. It will highlight the requirements for employing competitive negotiation for federal grant purchases and drill down on best practices to help ensure a successful procurement process. You’ll learn how to:

  • Justify use of competitive negotiation over other authorized procurement methods
  • Cast a wide net to obtain competitive offers
  • Take steps as necessary to involve disadvantaged businesses
  • Include required standard RFP components
  • Draft the Statement of Work (SOW)
  • Identify required work processes and clear deliverables
  • Develop Technical Evaluation Criteria (TEC) in order to review offers
  • Use the proposed price in contractor selection
  • Issue clear Technical Proposal Instructions (TPI) to assure comparability of offers
  • Conduct and document evaluation and selection of submitted proposals
  • Place and administer the contract

Bob Lloyd, principal of Federal Fund management Advisor™ and a respected authority on policies and practices affecting the award, administration and oversight of federal awards, will conduct this practical “how-to” program aimed at assuring successful competitive grant procurements.


  • Grant and contract managers
  • Sponsored projects administrators
  • Program managers
  • Purchasing agents
  • Principal investigators
  • Executives
  • Finance directors
  • Contractors

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

Attend this Live Webinar and Earn up to 1.5 CPE Credits

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