Webinar • Wednesday, August 9, 2023  • 2:00-4:00 p.m. EDT

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$249.00 GRANT COST ALLOWABILITY 101—CAN WE CHARGE THIS TO OUR GRANT? (08.09.23) (On-Demand Recording)
Webinar Details

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications

Program Knowledge Level: Basic

Advanced Preparation: None

It’s often the question of the day in an organization that is a recipient or subrecipient of federal grant funds—"Can we charge this to our federal grant?” Unfortunately, the answer is often—"It depends!”

That’s because answering the question frequently involves burrowing into a set of federal regulations known as the “Cost Principles.” And that’s just what they are—principles to be applied to the particular facts and circumstances surrounding incurrence of grant expenses. When the U.S. Office of Management and Budget (OMB) issued the current version of the principles, they made allowability statements about a few dozen types of costs that they expected many recipients and subrecipients might encounter in the course of administering federal awards. But OMB could not anticipate every type of cost that might come up in hundreds of federal grant programs and among thousands of grant awards. So awardees must often make their own decisions about charging costs. And they have more to consider—like how to document their decisions.

This webinar addresses fundamentals of grant cost allowability from a recipient and subrecipient perspective. You’ll gain understanding of key concepts such as:

  • The broad applicability of the cost principles:
  • The real distinction between direct and indirect costs;
  • What constitutes total recovery under a federal award;
  • The general tests of allowability that always apply to every charging decision;
  • How to interpret cost “reasonableness”;
  • How to demonstrate cost allocability;
  • Allowability of the “big ticket” items that appear in most grant budgets;
  • Cost items that awarding agencies view as vulnerable to mischarging;
  • What kinds of allowability documentation will likely be reviewed by auditors;

This session is both an excellent introduction and a detailed refresher for staff of recipient and subrecipient organizations. Join Bob Lloyd, a respected authority of policies and practices affecting federal awards and Principal of Federal Fund Management Advisor TM, for this informative session.


  • Executives
  • Financial officers
  • Accounting staff
  • Grant and contract managers
  • Sponsored projects administrators
  • Grant project directors
  • Principal investigators
  • Internal auditors
  • External auditors

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

Attend this Live Webinar and Earn up to 2.4 CPE Credits

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This comprehensive resource blends age-old conventional wisdom with the historic changes in OMB’s uniform guidance. You'll benefit from the advice of experts on time and effort reporting, procurement under grants, direct charging certain costs, single audit preparations, subrecipient monitoring and much more. The 500+ page softbound book is a valuable management guide, compliance document and training tool for busy grants managers, program directors, financial officers and auditors at nonprofit organizations, educational institutions, and state and local governments.

This valuable resource will help you and your grants management team:

  • Understand the differences between direct and indirect costs
  • Make the subrecipient vs. contractor determination
  • Realize the full impact of OMB’s emphasis on internal controls
  • Understand which familiar elements of time and effort reporting have been retained in the uniform guidance ... and which are new
  • Know the nuances of requirements for subrecipient assessment and monitoring
  • Understand contract clauses in agreements for procurement under grants
  • Apply the general tests of allowability
  • Understand special issues confronting pass-through entities contracting with foreign organizations
  • Know which clauses flow down when crafting a subaward
  • Understand what is meant by a 10% de minimis indirect cost rate
  • Audit the vulnerabilities in your grants management operation
  • Understand what is meant by audit "resolution"
    ...and much more

A Practical Guide to Federal Grants Management is the best insurance policy there is for limiting your organization’s risk of disallowed costs, loss of federal funding and public relations nightmares. Add it to your order today!

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