How to Write Federal Grant Subaward Agreements

Webinar • Thursday January 21, 2021 • 2:00-3:30 p.m. ET

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$249.00 How to Write Federal Grant Subaward Agreements (01.21.21) (On-Demand Recording)
Webinar Details

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications

Program Knowledge Level: Basic

Advanced Preparation: None

While there are many lessons learned from the unprecedented federal grant response to the coronavirus pandemic, one of the biggest takeaways is the need to understand and effectively use federal policies on subaward management and monitoring. By congressional design, primary recipients are passing billions in new and existing federal funds on to other organizations.

Office of Management and Budget guidance about distinguishing between “lower tier” subrecipient and contractor relationships emphasizes that the substance of the relationship is the key determinant about how those funds should be handled. And, simply put, that substance depends on the contents of the agreement between the pass through entity and another organization.

OMB has provided some limited instruction about the features that must be in a subaward agreement. But those rules are really just a starting point. It’s still up to the pass-through entity to craft effective subaward documents. This webinar will help you do just that — prepare compliant subaward agreements that don’t leave required elements out or include things that don’t belong there.

You’ll learn:

  • The characteristics indicative of subawards of federal assistance
  • How subawards differ from procurement contracts under grants
  • The required data elements that must be included in a subaward document
  • Which federal policies that apply to the pass-through entity must flow through to subawardees
  • Which federal policies don’t apply to subgrants by their terms
  • Other subaward guidance OMB is permitting federal agencies to issue
  • The rules on supplemental requirements crafted by the pass-through entity
  • Generic agreement features it is a good practice to include
  • Requirements that apply to so-called “fixed amount subawards”

Join Bob Lloyd, principal of Federal Fund Management Advisor,™ for a clear, comprehensive discussion of this complex subject.


  • Grant and contract managers
  • Sponsored programs administrators
  • Federal program managers
  • Legal counsels
  • Finance directors
  • Purchasing managers
  • Principal investigators and other research staff
  • Accounting staff

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

Attend this Live Webinar and Earn up to 1.5 CPE Credits

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This valuable resource will help you and your grants management team:

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  • Make the subrecipient vs. contractor determination
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  • Understand contract clauses in agreements for procurement under grants
  • Apply the general tests of allowability
  • Understand special issues confronting pass-through entities contracting with foreign organizations
  • Know which clauses flow down when crafting a subaward
  • Understand what is meant by a 10% de minimis indirect cost rate
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