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Purchasing with Federal Grant Funds: OMB’s Updated Requirements

Webinar • Thursday, October 29, 2020 • 2:00-3:30 p.m. ET

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Webinar Details

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications

Program Knowledge Level: Basic

Advanced Preparation: None

After fits and starts stretching over several years, the procurement standards which federal grant recipients and subrecipients must follow when purchasing supplies, equipment and services with their awards are finally clear and accurate.

On center stage in recent revisions to 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards are changes that align the procurement standards with statutory enactments, presidential executive orders and executive branch clarifications that have emerged since 2 CFR 200 became effective in 2014. And, as these new standards take effect on Nov. 12, they’ll need to be reconciled with procedures that apply to purchases using your “own source” funds.

The “procurement element” of your grant budget involves supplies, equipment, travel, contractual services and construction is often your second highest budget category, after personnel and fringe benefit costs. So, in lots of awards, if you don’t purchase properly, you’ve blown the grant — period!

This webinar has been designed to help recipients and subrecipients confidently review their own procurement policies and harmonize them with the federal standards. It will provide updated, practical guidance on:

  • Characteristics of grant procurement transactions and why that’s important
  • Codes of conduct for people involved in purchasing decisions
  • Informal and formal methods of purchasing — and how each is supposed to work
  • Role of grants policy rules that cover direct federal contracts
  • Revised dollar thresholds for micro-purchases and small purchases
  • What is means to “self-certify a micro-purchase threshold”
  • Upshot of the new prohibition, effective Aug. 13., on the purchase of certain telecommunications and video surveillance services or equipment
  • “Ins and outs” of seeking and documenting required competition
  • New requirements for domestic preference in purchasing
  • Tools for conducting contractor oversight
  • What to expect from single audit coverage of procurements

You’re not starting from a standing stop with your procurement policies but now is clearly the time to review and revise them.

Join Bob Lloyd — principal of Federal Fund Management Advisor™ and a respected authority on policies and practices affecting the award, administration and audit of federal grants — for this timely session that will help you do that.

WHO SHOULD ATTEND:

  • Grant and contract managers
  • Sponsored projects administrators
  • Grant program directors
  • Governing body members
  • Executives
  • Finance directors
  • Purchasing agents and buyers
  • Accounting staff
  • Internal auditors
  • External auditors

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

Attend this Live Webinar and Earn up to 1.5 CPE Credits

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This comprehensive resource blends age-old conventional wisdom with the historic changes in OMB’s uniform guidance. You'll benefit from the advice of experts on time and effort reporting, procurement under grants, direct charging certain costs, single audit preparations, subrecipient monitoring and much more. The 500+ page softbound book is a valuable management guide, compliance document and training tool for busy grants managers, program directors, financial officers and auditors at nonprofit organizations, educational institutions, and state and local governments.

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  • Understand contract clauses in agreements for procurement under grants
  • Apply the general tests of allowability
  • Understand special issues confronting pass-through entities contracting with foreign organizations
  • Know which clauses flow down when crafting a subaward
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