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Subrecipient Monitoring — From a Distance

Webinar • Tuesday, July 28, 2020 • 2:00-3:30 p.m. ET

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Webinar Details

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications

Program Knowledge Level: Basic

Advanced Preparation: None

Instructions from the Office of Management and Budget to federal agencies implementing grants authorized under the massive CARES Act — the Coronavirus Aid, Relief, and Economic Security (CARES) Act — set high expectations for balancing somewhat conflicting objectives. Among those are “expediency” and “accountability.”

The expediency piece means that federal officials have been getting grant funds out the door as quickly as possible to positively impact the economy. And they’ve been doing so by providing some welcome administrative flexibility. But the accountability piece still looms. For organizations that pass grant funds on to others, that accountability will still largely be accomplished through careful subrecipient monitoring.

Oversight of federal subawards by pass-through entities is difficult enough under normal circumstances.  But the current high volume of CARES Act subawards and the diminished capacity to conduct in-person visits because of the COVID19 pandemic are combining to make that job even more challenging.

But the monitoring requirement is not going away. If anything, now more than ever, pass-through entities are expected to exercise effective oversight of their subrecipients. This webinar is designed to help you meet this objective. You’ll learn how to:

  • Organize your current expanded subrecipient universe
  • Understand the importance of the pre-award risk assessment as a monitoring tool
  • Consider appropriate revisions to your templates for subaward agreements
  • Create compliance incentives for subrecipients
  • Determine what sources of “third party” information could inform your monitoring
  • Render effective up-front technical assistance
  • Investigate options pass-through entities have for imposing financial and performance reporting
  • Process and use subrecipient single audit reports
  • Interact effectively when site visits are unworkable
  • Implement lessons learned from the current monitoring approaches of federal agencies 

Conducting subrecipient monitoring from a distance requires creative use of the applicable federal policies and smart resource allocation. Sign up for this timely and informative session to strengthen your oversight skills and practices. It will be presented by Bob Lloyd, principal of Federal Fund Management Advisor.™

WHO SHOULD ATTEND:

  • Grant and contract managers
  • Sponsored projects administrators
  • Finance directors
  • Accounting staff
  • Program managers
  • Principal investigators
  • Internal auditors
  • External auditors

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

Attend this Live Webinar and Earn up to 1.5 CPE Credits

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This comprehensive resource blends age-old conventional wisdom with the historic changes in OMB’s uniform guidance. You'll benefit from the advice of experts on time and effort reporting, procurement under grants, direct charging certain costs, single audit preparations, subrecipient monitoring and much more. The 500+ page softbound book is a valuable management guide, compliance document and training tool for busy grants managers, program directors, financial officers and auditors at nonprofit organizations, educational institutions, and state and local governments.

This valuable resource will help you and your grants management team:

  • Understand the differences between direct and indirect costs
  • Make the subrecipient vs. contractor determination
  • Realize the full impact of OMB’s emphasis on internal controls
  • Understand which familiar elements of time and effort reporting have been retained in the uniform guidance ... and which are new
  • Know the nuances of requirements for subrecipient assessment and monitoring
  • Understand contract clauses in agreements for procurement under grants
  • Apply the general tests of allowability
  • Understand special issues confronting pass-through entities contracting with foreign organizations
  • Know which clauses flow down when crafting a subaward
  • Understand what is meant by a 10% de minimis indirect cost rate
  • Audit the vulnerabilities in your grants management operation
  • Understand what is meant by audit "resolution"
    ...and much more

A Practical Guide to Federal Grants Management is the best insurance policy there is for limiting your organization’s risk of disallowed costs, loss of federal funding and public relations nightmares. Add it to your order today!

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