Time & Effort Reporting on Federal Grants

Webinar • Tuesday, April 16, 2019 • 2:00-3:30 p.m. ET

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$249.00 Time & Effort Reporting on Federal Grants (04.16.19) (CD Only)
Webinar Details

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications

Program Knowledge Level: Basic

Advanced Preparation: None

In many federal grant budgets, the sum of salaries, wages and fringe benefits constitutes the biggest “chunk of change.” In the formal language of accounting and auditing, these costs are “material.” So, it should not be surprising that support for those charges constitutes the No. 1 documentation vulnerability for recipients and subrecipients. The diverse list of organizations that have gotten into trouble on the subject is long and distinguished, such as a university that recently paid almost $2 million to settle charges that it inaccurately compensated researchers for effort on federal grants.

When the Office of Management and Budget launched its federal grant reform initiative, it sought to address this troublesome policy area. Responding to countless comments that previous rules were overly prescriptive, OMB crafted a uniform policy with a new name — “Standards for documentation of personnel expenses.” But, when you scratch the surface, it is still all about “time and effort reporting.”

The federal government expects all recipients and subrecipients to maintain “a system of internal control which provides reasonable assurance that charges are accurate, allowable and properly allocated.” Judgments about whether your effort reporting system does that will inevitably be made during upcoming single audits and more than occasional reviews by federal inspectors general.

Review — and possible redesign — of your effort reporting system to ensure it meets all the requirements should be a high priority for your organization. This webinar will help you take on this important task, and cover the following:

  • Familiar elements of time and effort reporting that OMB has retained
  • How to build on these elements to create the needed “system of internal controls”
  • Applicable standards of distribution when an employee works on more than one activity
  • Using budget estimates for interim accounting purposes
  • The kinds of procedures that must be in place for reconciliations
  • Circumstances under which documentation of actual tasks performed is required
  • Unique features of an effort reporting system that must be used by institutions of higher education
  • Special rules that apply to substitute systems that can be used by governmental units
  • Necessary documentation that must be maintained for Fair Labor Standards Act compliance
  • Best practices for fashioning compliant documents and document retention

Make sure that the design and operation of your time and effort reporting system will pass muster. Join Bob Lloyd, principal of Federal Fund Management Advisor™, for an informative and practical session that will translate the new policy language for grantees and provide practical advice on how to respond to it.


  • Grant and contract managers
  • Sponsored projects administrators
  • Grant project directors
  • Principal research investigators
  • Finance directors
  • Accounting staff
  • Human resources managers
  • Internal auditors
  • External auditors

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

Attend this Live Webinar and Earn up to 1.5 CPE Credits

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Finally! A practical guide to grants management.

Get practical grants management guidance that blends age-old conventional wisdom
with the historic changes in OMB’s uniform guidance:
Add A Practical Guide to Federal Grants Management -
From Solicitation Through Audit, 2nd Edition
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This comprehensive resource blends age-old conventional wisdom with the historic changes in OMB’s uniform guidance. You'll benefit from the advice of experts on time and effort reporting, procurement under grants, direct charging certain costs, single audit preparations, subrecipient monitoring and much more. The 500+ page softbound book is a valuable management guide, compliance document and training tool for busy grants managers, program directors, financial officers and auditors at nonprofit organizations, educational institutions, and state and local governments.

This valuable resource will help you and your grants management team:

  • Understand the differences between direct and indirect costs
  • Make the subrecipient vs. contractor determination
  • Realize the full impact of OMB’s emphasis on internal controls
  • Understand which familiar elements of time and effort reporting have been retained in the uniform guidance ... and which are new
  • Know the nuances of requirements for subrecipient assessment and monitoring
  • Understand contract clauses in agreements for procurement under grants
  • Apply the general tests of allowability
  • Understand special issues confronting pass-through entities contracting with foreign organizations
  • Know which clauses flow down when crafting a subaward
  • Understand what is meant by a 10% de minimis indirect cost rate
  • Audit the vulnerabilities in your grants management operation
  • Understand what is meant by audit "resolution"
    ...and much more

A Practical Guide to Federal Grants Management is the best insurance policy there is for limiting your organization’s risk of disallowed costs, loss of federal funding and public relations nightmares. Add it to your order today!

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