Grantees and PII: What Protection Is Required and What Makes Sense

Webinar • Thursday, September 23, 2021 • 2:00-3:30 p.m. ET

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$249.00 Grantees and PII: What Protection Is Required and What Makes Sense (09.23.21) (On-Demand Recording)
Webinar Details

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications

Program Knowledge Level: Basic

Advanced Preparation: None

Sometimes requirements for administering federal grants are presented in mind-numbing detail ... other times, though, they’re not. The latter is the case for protected personally identifiable information — PII. According to the Office of Management and Budget, PII is information that “can be used to distinguish an individual’s identity.”

However, there’s a lot more to it than that. OMB has directed that, as part of the duty to establish and maintain internal controls over federal awards, grant recipients and subrecipients must “take reasonable measures to safeguard protected personally identifiable information that awarding agencies consider sensitive.” But beyond issuing a long list of what they consider to be protected, OMB says very little about what those reasonable measures entail.

Well, protecting PII is a big deal, particularly considering the unprecedented levels of grant funding necessitated by the COVID-19 pandemic. This webinar will show you how to respond in a compliant, sensible way. You’ll learn:

  • Federal expectations about internal controls
  • How to distinguish between publicly available PII and protected PII
  • How to elevate staff sensitivity and knowledge about PII protection
  • How to align standard elements of internal control with privacy protection
  • How to assess the risk that protected PII can be compromised
  • Current state-of-the-art measures that can mitigate those risks
  • How to balance cost and benefit in creating protections
  • Features that belong in a third-party contract to handle PII for you
  • Recipient responsibilities for reporting a breach involving protected information
  • Lessons learned about breaches of PII from federal agencies and the commercial sector


BOB LLOYD, principal of Federal Fund Management Advisor™, is a respected authority on federal policies and practices affecting the award, administration and oversight of federal grants, contracts and subawards. He has more than 40 years of experience in federal award implementation and has served under contract to seventeen federal agencies and recipients, subrecipients and their professional advisors located in all 50 states and 18 foreign countries.

FRANCIE KLECKLEY is the subject matter expert on personal privacy matters at the Columbia, S.C., law firm of Burnette, Shutt, McDaniel. She finished her distinguished 35-year government career as the Director of Privacy Policy and Compliance at the Internal Revenue Service, where she was responsible for federal privacy practices affecting millions of taxpayers. Since then, she has advised government, nonprofit and commercial clients on privacy policies and practices.


  • Grant and contract managers
  • Sponsored projects administrators
  • Project directors
  • Federal program officers
  • Compliance directors
  • Privacy officers
  • Legal counsels
  • Internal auditors

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

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