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Supporting Your Grant Cost Allowability Decisions

Webinar • Tuesday, December 13, 2022 • 2:00-3:30 p.m. ET

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Webinar Details

Prerequisites: Some knowledge of federal grant management and audit requirements is helpful

Recommended Field of Study: Specialized Knowledge and Applications

Program Knowledge Level: Basic

Advanced Preparation: None

Credit Information

CPE Credits Columbia Books & Information Services is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors.

State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be addressed to the National Registry of CPE Sponsors, 150 Fourth Avenue North, Suite 700, Nashville, TN 37219-2417.

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A recurring question that often arises during federal grant implementation is, “Can we charge this to our grant?” When the person answering the question says “Yes,” the process of making a “federal claim” begins — whether by initiating the expenditure, receiving goods and services, creating underlying documentation, posting accounts, or filing financial reports with grantors. Later, though, someone else (like an auditor) may raise their own question about that original “yes” answer, and possibly recommend that the charge be reversed (or “disallowed”).  

Costs can be questioned for a variety of reasons. But the allowability issue usually comes down to (1) whether a policy interpretation made by a recipient or subrecipient is valid, and (2) whether the resulting transaction is supported by documentation that is adequate. Unfortunately, validity and adequacy are relative terms — especially when one is relying on the cost principles contained in the Office of Management and Budget’s uniform guidance (2 CFR 200).

Being able to use the “principles” to assure that your decisions bear up under scrutiny is critical, and this webinar will help you improve your ability to do so. You’ll learn how to:

  • Deal effectively with policy gaps when the cost principles fail to mention a particular cost item
  • Wade through muddy federal language that inhibits decisionmaking about some costs
  • Use OMB’s general tests of allowability (2 CFR 200.403) to assert allowability
  • Cut down on the number of transactions that require prior approval
  • Find possible support in other federal cost principles
  • Fashion consistent recipient policies that can often sustain allowability decisions
  • Employ alternative evidence when documentary support is weak or absent

Federal grant costs can be questioned and disallowed if they are unallowable, unapproved, unreasonable, or unsupported. Avoid those consequences from a position of strength using the tips you’ll receive in this session.

WHO SHOULD ATTEND:

  • Grants managers
  • Sponsored programs administrators
  • Grant project directors
  • Finance directors
  • Accounting staff
  • Principal investigators
  • Internal auditors
  • External auditors

Hand-out Materials:

Attendees will receive presentation slides as well as access to background materials.

Allowable Charges

The costs of webinars sponsored by Federal Fund Management Advisor™ are allowable charges to your federal grants and subgrants. The cost principles issued by OMB under its uniform guidance (and applicable to all types of awardees) state, “The cost of training and education for employee development is allowable” (2 CFR 200.472).

Attend this Live Webinar and Earn up to 1.5 CPE Credits

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This comprehensive resource blends age-old conventional wisdom with the historic changes in OMB’s uniform guidance. You'll benefit from the advice of experts on time and effort reporting, procurement under grants, direct charging certain costs, single audit preparations, subrecipient monitoring and much more. The 500+ page softbound book is a valuable management guide, compliance document and training tool for busy grants managers, program directors, financial officers and auditors at nonprofit organizations, educational institutions, and state and local governments.

This valuable resource will help you and your grants management team:

  • Understand the differences between direct and indirect costs
  • Make the subrecipient vs. contractor determination
  • Realize the full impact of OMB’s emphasis on internal controls
  • Understand which familiar elements of time and effort reporting have been retained in the uniform guidance ... and which are new
  • Know the nuances of requirements for subrecipient assessment and monitoring
  • Understand contract clauses in agreements for procurement under grants
  • Apply the general tests of allowability
  • Understand special issues confronting pass-through entities contracting with foreign organizations
  • Know which clauses flow down when crafting a subaward
  • Understand what is meant by a 10% de minimis indirect cost rate
  • Audit the vulnerabilities in your grants management operation
  • Understand what is meant by audit "resolution"
    ...and much more

A Practical Guide to Federal Grants Management is the best insurance policy there is for limiting your organization’s risk of disallowed costs, loss of federal funding and public relations nightmares. Add it to your order today!

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